Vault America Cloud Storage services fulfill the requirements of the Sarbanes-Oxley Act (SOX) as they relate to record retention, records production, internal controls, and record alteration and destruction.
| SOX SECTIONS | VAULT AMERICA SOLUTION |
|---|---|
| Record Retention | |
| SOX Section 103(a)(2)(A)(i) Prepare and maintain, for a period of not less than 7 years, audit work papers and other information related to any audit report, in sufficient detail to support the conclusions reached in such report. |
Vault America’s Cloud Storage service preserves the backup copies and versions of regulated electronic documents according to the retention schedule you require. Settings are highly customizable down to the file level. |
| Production of Records | |
| SOX Section 105(b)(2)(B) Require the production of audit work papers and any other document or information in the possession of a registered public accounting firm or any associated person thereof, wherever domiciled, that the Board considers relevant or material to the investigation, and may inspect the books and records of such firm or associated person to verify the accuracy of any documents or information supplied. |
Vault America Cloud Storage provides reliable recoverability of electronic documents from secure offsite vaults, even years after they were backed-up. Controlled by policies set by clients, changes to records can also be captured and available for subsequent restore. |
| Retention of Complaints | |
| SOX Section 301(4)(A) The receipt, retention, and treatment of complaints received by the issuer regarding accounting, internal accounting controls, or auditing matters. |
Vault America Cloud Storage ensures the offsite copy and retention of all relevant records contained on all protected file or database servers. |
| Internal Controls | |
| SOX Section 404(a)(1) State the responsibility of management for establishing and maintaining an adequate internal control structure and procedure for financial reporting. |
Vault America provides the security features necessary to certify the accuracy and integrity of financial disclosures. Business continuity issues are an important aspect of managing overall risk. It is important to address disaster recovery for those business processes that are critical to the successful achievement of the company’s business objectives. This includes disciplined backup procedures and offsite protection, should internal controls be compromised by system failure or disaster. |
| Record Alteration or Destruction | |
| SOX Section 802(a) Whoever knowingly alters, destroys, mutilates, conceals, covers up, falsifies, or makes a false entry in any record, document, or tangible object with the intent to impede, obstruct, or influence the investigation or proper adminis- tration of any matter within the jurisdiction of any department or agency of the United States or any case filed under title 11, or in relation to or contemplation of any such matter or case, shall be fined under this title, imprisoned for not more than 20 years, or both. |
Vault America stores related records securely and offsite; data is replicated locally – and is also replicated to another world-class datacenter. All records are assigned a retention and cannot be tampered with or destroyed, ensuring data integrity. |